Pay Employees & Distribute Payslips
Goal: submit the payroll, post it to the accounts, pay staff by EFT, and send payslips.
1. Submit the slips and the Payroll Entry
- With the draft slips reviewed, submit each Salary Slip (or use the Payroll Entry's submit action for the batch).
- Submit the Payroll Entry. This posts the accounting entries — earnings, the statutory liabilities (PAYE, UIF, SDL), other deductions, and net pay to Payroll Payable.
2. Check the posting
- Open the General Ledger for the period and confirm the payroll accounts balance.
- PAYE Payable – SARS should equal the month's total PAYE (this becomes your EMP201 PAYE).
- Payroll Payable should equal total net pay (this is what you pay out).
3. Generate the bank payment file (EFT)
The localisation currently enables only FNB Online Banking Enterprise CSV. ABSA, Nedbank and Standard Bank formats are not supported.
- Create and review a Payroll Payment Batch from the submitted Payroll Entry, then submit it and generate its private FNB OBE CSV.
- Reconcile its source hash and control total, download securely, and upload through FNB's approved portal.
- The total in the file should equal the Payroll Payable amount from the posting.
Employees must have valid banking details and not be marked Not Paid Electronically. Export is restricted to authorised HR Manager, Accounts Manager or System Manager users with batch write access. Complete an FNB low-value acceptance test before production use.
4. Distribute payslips
Print or email the SA Salary Slip print format to each employee. It reflects the SA earnings, deductions, employer contributions and statutory figures.
Corrections
If you find an error after submitting, cancel and amend the salary slip (and re-post if needed) rather than editing posted data. Posted documents can't be deleted, by design.
Next
Declare the month to SARS: Submit the Monthly EMP201.